Search Team Assistant

Search Team Assistant Job Description

LOIS L. LINDAUER SEARCHES (LLLS) is the premier national executive search firm serving the development/advancement profession. LLLS does more development searches than any other search firm, and specializes in recruiting Chief Development Officers and their teams for the education, healthcare, science, arts and culture, advocacy and mission-driven nonprofit sectors.

JOB SUMMARY

Reporting to the Assistant Vice President of Administration, the Search Team Assistant provides general administrative support to the Search Directors. This position will liaise and maintain strong, effective communications between Search Directors, Clients, and Candidates. This role requires exceptional communication and customer service, experienced time and project management, and the ability to multitask while remaining extremely detail-oriented.

JOB DESCRIPTION AND RESPONSIBILITIES

  • Prepare candidate packages for client presentations and assemble any materials for in-person meetings
  • Process resumes and applications and upload all relevant information in Salesforce
  • Arrange meetings and schedule appointments for searches with Search Committees or multiple hiring managers
  • Liaise with client contact(s) on scheduling campus interviews
  • Manage searches and coordinate projects between Search Directors and other office departments
  • Process and reconcile candidate and Search Director expense reports
  • Send stewardship letters to candidate pool and send gifts to new placements
  • Web search candidates prior to candidate presentation
  • Conduct Education/Background verifications
  • Proofread candidate summaries, resumes, and other documents
  • Create and monitor online candidate evaluations and surveys
  • Receive, direct, and relay telephone calls and messages to the appropriate staff member(s)

QUALIFICATIONS AND EDUCATION REQUIREMENTS

  • Exceptional ability to manage time and handle multiple tasks and priorities
  • Excellent communication and interpersonal skills, superior telephone manner, and maintain professional composure when interacting with internal staff, clients, and candidates
  • Complete tasks in a professional and timely manner, producing high-quality and accurate results
  • Respond quickly to and appropriately under a variety of situations and proactively resolves complications
  • Ability to work independently as well as in a team environment
  • Highly organized, detail-oriented, and possesses a “can do” attitude
  • Excellent command of business technology software and programs, including Salesforce, Microsoft Word, Excel, PowerPoint, Outlook, and cloud-based online systems (Box.com, etc.)
  • A minimum of 3 years’ experience in a similar capacity
  • Advanced degree such as Associates or Bachelors preferred

To apply or learn more about this opportunity, please email Devin O'Leary, Assistant Vice President, at doleary@LLLSearches.com.